Response to Request for Proposal (RFP)

Posted: August 26th, 2021

Square Inc.,

375 W Broadway,

New York, NY 10012

Response to Request for Proposal (RFP)

Background

This writing aims to respond to the proposal requested by C & H Law, LLC, based at 111 East First Street Wise, Va 24283. The projectseeks a bid to complete the company’s information technology (IT) solution for its law offices located in Wise and Big Stone Gap, Virginia. The company has been operating manually, relying on traditional “paper-full.” Now, it is seeking to go paperless. The company would like to source for services for installing and maintaining a local area network (LAN) in each of its two locations and an extensive area network (WAN) that links its two offices. Hence, this response is a request for a bid to implement the company requests.

Scope

After reviewing your proposal, we have come up with the following suggestions that are suitable for your firm. The objective is to design the LAN for each of your two locations and WAN links that facilitate intercommunication for the two offices. We have included suitable physical and logical designs as well as specifications for the proposed network illustrated in the diagrams below. At the same time, maintenance provisions are made to strengthen network security. In this case, we believe that once the implementation is completed, the company will have achieved its objective of having modernized technological resources. The network system will provide essential and many required benefits to improve the company’s communication and document security besides offering a high-speed type of connection.

Physical Design

Figure 1 shows the physical topology diagram demonstrating the implementation direction for the proposed project. The figure also illustrates the main network points like locations, system devices, and the areas for cable installation.

Figure 1: Physical Network Design (LAN) for the two offices

Within the physical design, we offer the following features;

• Category 5e cabling and wall plates positioned in the offices and boardrooms
• The offices contain managed switches useful in enhancing control of LAN traffic. Besides, they are designed with advanced features to control the network traffic further.
• A separate rooter within the third floor to manage the VLAN systems

Logical Designs

A CISCO,a safe structure, will be designed to help meet the company’s technical and business goals. The objective is to enable best practices regarding the design and implementation of secured network facilities. The logical design has three main sections as described below;

• The Enterprise Office, which contains functions that are needed to facilitate independent operation within one office location. There are no remote connections.
• EnterpriseEdgeis that consists of the functions needed to facilitate intercommunication between enterprise office and remote locations, including remote employees and Internet
• Service Provider Edge functional area, which is implemented by the WANs and Internet connections that are provided by the service providers

All these functional areas have network modules that can include the distribution, the core, and the access layers functionality.

Figure 2: Logical Network Design for both offices (LAN and WAN)

Scheduling

Once the bid is approved, our organization anticipates starting implementing the project from 11^th May 2020 for one month, that is, 30 working days.

Pricing

The following is a cost breakdown for implementing the network;

Table 1: Proposed Network Design and Implementation Budget

Category	Costs of Network Infrastructure
Cooling Equipment	$ 10,820
Power Equipment	$ 9,800
Service	$ 12, 567
Project Management	$ 2,500
System Monitoring	$ 1,780
Racks and Enclosures	$ 6,000
Space used for the network	$ 54,900
Power	$ 80,800
Total	$ 186,187

Terms of payment

Our terms of payment are as follows;

• 3% discount if net pay within 15 days
• 2% fee is payment is made using credit card

Payment Requirements

We want to brief also on our payment requirement for continued maintenance and provision of network services once systems are implemented. This includes sustaining LAN and WAN services. The following table contains these descriptions.

Option	Technology	Speed	Monthly Prices
A	Leased lines: T1 at Big Stone Gap and T3 into main offices at Wise, Virginia	T3 or T1	$200 for T1, $3000 for T3
B	High-speed business cables at Wise and Big Stone Gap, Virginia	8 Mpbs downstream,780 Kbps upstream	$120
T3 Internet at Main Offices, Wise, Virginia	T3	$2,500
C	MPLS VPN: T1 access at Big Stone Gap, Virginia	T3 or T1	$ 600 for T1 access
T3 access at the main office building, Wise, Virginia		$ 7400 for T3 access
D	Frame relay: T1 access at Big Stone Gap, Virginia	T3 or T1	$ 400 for T1 access
T3 access at the main office building, Wise, Virginia		$ 7400 T3 access and circuit plus a CIR in a 5-MBPS increment.

As shown in the table, the company is ready to offer any of your preferred options. Our payment requirement will be implemented through a hosted payment system. Such a system is the most suitable for your firm as it cannot interfere with sensitive information that may be in your firm.

Other Information

Besides, we would like to show you that we have implemented similar projects for several companies within the city. Some of the companies include Kearny Public Library, Kings Highway Chiropractic, and LIVunLTD. All these projects have been successful.

John Dunson,

President and CEO.