Chapter Review: Presentations and Briefings

Posted: March 27th, 2020

Chapter Review: Presentations and Briefings

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Chapter Review: Presentations and Briefings

            At the beginning of the chapter, an overview of what briefing and presentation entail is outlined. The author narrows it down to the knowledge and skills displayed for the benefit of the audience. A speaker on technical matters needs to prepare adequately for a presentation. In most situations, the briefs are presented to technically informed listeners, and they usually ask knowledgeable questions on the issues at hand. Consequently, a lack of adequate preparation and introspect on the brief might derail the presenter. The confidence of the speaker perfects briefs and presentations. The self-assurance is drawn from a prior analysis of the content, the audience, and the mode of presentation.

            In preparing for the presentation and briefing, the author affirms that a presenter needs to look into the speaking situations and purposes. Speaking purposes are the circumstances that led to the address. For instance, a speaking purpose might be a proposal of a design to a potential client. In such a situation, the speaker is supposed to prepare adequately to inform the client of the advantages of the model over other prospects. The presentation should be geared towards making the plan as captivating as possible. In such a situation, the speaking purpose is persuasive. Other speaking purposes enumerated in the chapter are demonstrative and informative.

            Speaking situations are the state of affairs that prompt an exhibition. The preparation of an impromptu brief is not the same as an extemporaneous one. For an unprepared brief, one is only required to provide readily available information. The audience experiences a lack of in-depth details at that point. However, an extemporaneous presentation necessitates meticulous preparation; the speaker should have extensive knowledge of the matter as well as any potential answers to further questions as the audience may require. Such exhibitions are primarily geared towards managers and board members.

            The author also delves into strategies for ensuring that the briefs and presentations are informative to the audience. One of the approaches portrayed extensively in the chapter is the use of charts. The author demonstrates how different diagrams are suitable for specific presentations. Title charts are used to describe aspects of technical work such as the type of efforts undertaken by particular technicians in the master plan of the project. The overview charts demonstrate the practical progress achieved so far in a venture. The discussion chart is an indication of the project’s intended goals and incorporates ideas for improvement. The summary and the concluding chart outline the accomplishment of the technical works completed and what more can be added in the future.

             The author also asserts the importance of checking the complexity of a presentation. In anticipation of the audience, the speaker is supposed to structure the performance in a way that they can understand. The primary intention of a demonstration is communication. The author also encourages speakers to prepare a checklist for the submission to ensure no step is missed. The checklist guides the presenter in the preparation, and it improves the level of confidence significantly.