Managing Projects and Requirements Gathering

Posted: August 27th, 2021

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Managing Projects and Requirements Gathering

            In the IT industry, the success rate for technology projects is estimated at 25%. Such a percentage is relatively low when compared with other sectors like engineering. The following factors attribute the low success rate of technology projects. They include delayed completion, cases of the actual costs overriding the budgeted costs, and failure of the business technology to meet the original goal and objective. Most importantly, many projects have low business benefits realization maturity,thus leading to high failure rates.

           There is a need to employ tools of an IT department like Project Management Office (PMO) to improve technology projects’ success rates. Specifically, the application of PMO in a business organization would facilitate maturation and realization of many benefits. Such an IT departmental tool would raise technology projects’ success rates to 60%. In my view, PMO’s use creates a digital convergence for connectingthe gap between top strategic visions andcmmon organizational goals. Therefore, the employment of PMO seeks to attain high success rates.  

            The process of requirements gathering necessitates selecting the most appropriate IT skillsets across divisional lines. As much as the strategy seeks to group the matching skills, there are challenges like failure to clearly define success criteria and conflicting priorities. The best solution for having clearly-defined success criteria is to evaluate one’s organizational goals on benefits maturation and realization metric. Such a measure would help one underscore the success rates of the business on a daily operational basis. Overall, resolving a conflict of priorities among stakeholders is essential. Therefore, my suggestion for fixing the conflicting priorities is to gather all the stakeholders in a single room and write down their preferences. Consequently, the discussion should be centered on counter-arguments and compromise until the stakeholders agree on the priorities’ hierarchy.

Works Cited

Robertson. “Chapter 9: Changing Your Requirements-Gathering Mind-Set.”Managing Projects – Science and Art, 2020.